Administrative Assistant

Primary Location: United States of America-OHIO-Franklin County-Columbus Organization: Attorney General Classified Indicator: Unclassified Bargaining Unit / Exempt: Exempt Schedule: Full-time Work Hours: 8:00am-5:00pm Compensation: commensurate with experience Unposting Date: Dec 28, 2023, 10:59:00 PM Primary Job Skill: Administrative Support/Services Technical Skills: Administrative support/services Professional Skills: Active Learning, Attention to Detail, Verbal Communication, Written Communication Agency Contact Name: Kelly Smith Agency Contact Information: kelly.
smith@ohioago.
gov Administrative Assistant (23000C9A) Job Duties This position is a repost.
Individuals who applied to the original posting, 23000AJU/23-10-189, do not need to reapply in order to be considered.
About Us: The Ohio Attorney General’s Office has played a vital role in shaping Ohio’s past and present and the work it does today helps chart the state’s future.
The office consists of nearly 30 distinct sections that advocate for consumers and victims of crime, assist the criminal justice community, provide legal counsel for state offices and agencies, and enforce certain state laws.
In these and other capacities, staff members interact with tens of thousands of Ohioans each year.
What You'll Do: The Ohio Attorney General's Office is currently seeking an enthusiastic and self-motivated individual for an Administrative Assistant position in the Business Counsel Unit of the Finance Section.
The Administrative Assistant must have a strong command of all Microsoft Office applications and will perform the following duties including but not limited to: -Assist the section’s Business Counsel Unit with sensitive inquiries, documentation, and other administrative tasks -Provides non-routine administrative support (i.
e.
, resolves problems by independently formulating decisions &/or judgments related to non-legal interpretation of policies & procedures, prepares correspondence &/or reports or carries out other assignments) -Performs general clerical tasks, maintains files (electronic &/or hard copy) & retrieves information; prepares routine forms; maintains records retention & disposal schedules & arranges record transfers -Manage and screen Section and Unit incoming phone calls -Proficient with conversion of documents and formatting of contract documents -Format, coordinate and manage presentations for legal conferences -Work with attorneys and other staff on coordination and management of contracts and contract details -Serve as liaison between the Business Counsel Unit, clients, and staff -Interface with a variety of internal staff as well as external clients -Prepare reports and forms -Manage scheduling and other communications using Microsoft 365 and related Microsoft software, -Must be quick learner of new office – related technology -Coordinate meetings electronically, make and manage remote and in-person meeting arrangements -Perform other duties as assigned.
What’s in it for you: At the State of Ohio, we take care of the team that cares for Ohioans.
We provide a variety of quality, competitive benefits to eligible full-time and part-time employees.
For a list of all the State of Ohio Benefits, visit our Total Rewards website! Our benefits package includes: Medical Coverage Quality, affordable, and competitive medical benefits are offered through the available Ohio Med plans.
Dental, Vision and Basic Life Insurance Dental, vision, and basic life insurance premiums are free after completed eligibility period.
Length of eligibility period is dependent on union representation.
Time Away From Work and Work/Life Balance Paid time off, including vacation, personal, and sick leave 11 paid holidays per year Childbirth/Adoption leave Employee Development Funds The State of Ohio offers a variety of educational and professional development funding that varies based on whether you are a union-exempt employee or a union-represented employee.
Ohio Public Employees Retirement System OPERS is the retirement system for State of Ohio employees.
The employee contributes 10% of their salary towards their retirement.
The employer contributes an amount equal to 14% of the employee’s salary.
Visit the OPERS website for more information.
Deferred Compensation The Ohio Deferred Compensation program is a 457(b) voluntary retirement savings plan.
Visit the Ohio Deferred Compensation website for more information.
Qualifications Bachelor's degree or core undergraduate coursework in Business Administration/Management, Public Policy, Government Relations, Communications, or related field and proficiency in the use of Microsoft Office applications.
OR Minimum of 3 years' work experience in an administrative support role.
Job Skills: Administrative Support, Attention to Detail, Active Learning, Verbal and Written Communication As a high-impact organization focused on protecting Ohio families, the Attorney General’s Office knows diversity is our strength.
Office leaders make it a priority to incorporate diversity and foster inclusion in all levels of our office.
To learn more about our Diversity and Inclusion at the AGO, click here! Ohio is a Disability Inclusion State and strives to be a Model Employer of Individuals with disabilities.
The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.
Employees of the Attorney General's Office must have been in their current positions for at least 12 months in order to be eligible for consideration.
The Attorney General's Office may fill additional, similar positions as a result of this posting.
The Ohio Attorney General’s Office is an Equal Opportunity Employer.
Serves at the pleasure of the Attorney General per O.
R.
C.
124.
14(B)(2).
AGO#: 23-10-189RP Background Check Information Selected candidate(s) will be subject to the following background checks: Criminal history Driving record Taxes Drug Test In addition, an Internet search may be conducted of publicly available and job-related information through social media (Facebook, LinkedIn, Twitter, etc.
) or through the use of search engines (Google, Bing, etc.
).